Your conference is part of your brand identity so you want to make sure that the real life experience of your brand lives up to expectations of your clients, staff or members. For us, it is important to gain an understanding of your business purpose, objectives and target market so we can develop an event that will set your conference apart from its competitors and create an impact on your audience.
Conference and Project Management
For an event to remember
For an event to remember
Your conference is part of your brand identity so you want to make sure that the real life experience of your brand lives up to expectations of your clients, staff or members. For us, it is important to gain an understanding of your business purpose, objectives and target market so we can develop an event that will set your conference apart from its competitors and create an impact on your audience.
We'll work together to craft a conference that reflects your brand and your goals. If you're looking to get ahead and host an event that creates a lasting impression, we'll get you there.
Throughout the course of planning your conference, we will work closely with the conference organising committee to effectively plan your event. We will start by mapping out an event timeline and work as a team to bring the different elements of your event together. We can provide you advice on subcommittee groups, key deadlines, registration, and ticketing messaging as well as pull together the right event technology to align your brand and conference messaging. Think of us as an extension of your team, here to help you the whole way through the process.
An experienced team
Our approach is to work with you every step of the way by providing strategic and operational advice to meet deadlines, increase sponsorship, drive delegates attendance and maximise revenue. We have worked with national associations through to large companies so whatever your goal, we will help you create professsional and engaging experiences that will leave a lasting impression on your delegates.
Conference and Project Management FAQ’s
If you are thinking about using a PCO then it is best to engage them before you book anything. PCO’s are fantastic at helping clients negotiate the best rates, suppliers and venues.
It is always difficult planning your first conference and knowing how many people to plan for so firstly be conservative with your guestimate. Before you start booking, it is a good idea to survey members, send an expression of interest email or poll followers on social channels. It is also valuable to look at what events other industry leaders in your sector are running, how many people attend and how many annual events they organise.
Absolutely! If you have a team of people that already manage your events but are just looking for additional support then a PCO is a fantastic way to go. A PCO will be able to assist in keeping you up to date with the latest advice and technology by supporting you in the lead up to the event.
A lot of the time, yes! We have fantastic relationships with hotels, accommodation and suppliers across the sector. At BCCM, we only pass on the best rates and won’t add margins to supplier costs which means we pass on the rates directly to you.
If you are organising a multi-day conference with domestic travel then we recommend you start planning 18 months ahead of schedule. For smaller events, or internal conferences then we recommend a minimum of 9 months planning.
An experienced team
Our approach is to work with you every step of the way by providing strategic and operational advice to meet deadlines, increase sponsorship, drive delegates attendance and maximise revenue. We have worked with national associations through to large companies so whatever your goal, we will help you create professsional and engaging experiences that will leave a lasting impression on your delegates.
Start a Conversation with Us
We would love to help you with your next conference, business event or sponsorship opportunity so contact us via the link below and we will be in touch