Planning a business event is hard right now. So, rather than letting COVID-19 get in the way of your business event plans like it did that European holiday, let’s talk about Hybrid Events.
Hybrid and Virtual Events
We hear you. Planning a business event is hard right now. So, rather than letting COVID-19 get in the way of your business event plans like it did that European holiday, let’s talk about Hybrid Events.
What is a Hybrid Event?
A hybrid event connects people in person, just like a normal conference, as well as an option for an audience to join online. It is the perfect solution in a time where there is so much uncertaintly which means you can continue to make plans without the fear of another year of cancelled conferences.
There are also plenty of benefits:
- Reduced event costs across catering, accommodation and travel.
- Eliminates the risk of conference cancellation
- Provides an opportunity to connect with members and clients
- Allows you to connect with a broad and global audience.
The key to creating a successful hybrid or virtual event is to plan your program with both audiences in mind. The journey for both customers is important so your event will need to deliver value and faciltate collaboration between attendees whether they are attending in-person or online.
What are your options?
DIGITAL EVENT SPACE
It’s a new world, in the virtual and hybrid event space but new technologies allow you to build a great environment for an online conference or event. The virtual event world is an interactive way to connect with delegates so that they can meet, mingle and learn about your products and services.
The hybrid event is about creating an experience that people love whether they are attending the venue or online. There are loads of virtual event platforms out there but rather than streaming a webinar through zoom, it is worth looking at digital event spaces. These are technologises which create seamless delegate and sponsor experiences by utilising customisable platforms and creating simulations of real life interactions.
There are platforms available which intergrate features like live presentations with green screen feeds, avatars with teleportation, help desk support, social media engagement, group discussions, Q&A’s, polls, fun games and activies and in-depth analytics.
All of these features add value to your audience and generate a far better overall event experience. We also know that sponsors need to be able to connect with people so offering platforms that allow discussion may even mean you’ll see a spike in your sponsorship too!
Finding it hard to picture what your digital event space could look like? We’ve chosen some of our favourites to show you.
STUDIOS AND STREAMING
If you’re looking for a simple solution to convert your event online only then we can provide solitions to your team on how to use videoconferencing, streaming or studio filming. This solution is perfect if you’re looking to produce a virtual event on a budget whether that be a webinar, AGM, conference or online event.
Plan, Broadcast and Connect!
We will help you plan your event so that it meets your budget needs and delegate expectations. We can help your team with some video conference tips and tricks, host your webinar or work with video production to produce video content for your event. You might like to shoot your event from home, at the office or from a purpose built studio complete with lighting, cameras, mics, staging, LED screen backdrop, video and audio mixing. We can keep it simple or jazz it up, it’s up to you but we have solution to meet every budget!
We will facilitate a seamless experience to ensure your presenters know what they’re doing right from the start. We’ll then stream the event to meet the needs whether that’s a private, public, pre-recorded or live event, we have you covered!
We’ll connect your audience with features like live or on-demand, Q&A functionality and with multiple panellists. We can also share analytics and reports so that the full benefit of a virtual experience is tracked.
The solution to your event format might be a satellite events—small-scale, regionalized live events where brands invite customers to meet face-to-face and experience a combination of live and virtual event content including keynotes and educational sessions in real time.
If customers and attendees can’t make the live event in Sydney, or would enjoy the company of their peers while watching a virtual event on the big screen, a satellite event may be just the answer. These remote events are becoming popular and mean that even faced with travel restrictions, people can still connect in real life!. Recordings can also be created to ensure that audiences don’t miss out.
"I would highly recommend connecting with Ellie when it comes to organising your Conferences and Events, I am sure you will be taken care of and with her experience, she will make your event a real highlight for you and your audiences."Donna Morris, Book Speakers Direct
"BCC Management is a professional event management company. They are responsive to client's requests. They manage issues in a strategic way in particular during the pandemic. On-going communication is maintained well to ensure their customer satisfaction."Winnie Huang
"Ellie's professionalism is on the mark. She is super responsive and thorough with her attentiveness to big picture and the smallest of details. Thankful to be working with Ellie and the BCC Management team."Michael Knight, Peer Power Australia
"We have worked with BCC on a number of occasions over the last few years. Our experiences have been great - the team is very professional, organised and have made what can often be a stressful process (exhibiting at a conference) easy!"Nicole Carbone, Higgins
"BCC Management are highly professional and are experts in Business Events and Conferences. They are highly organised with their coordination of these events and dealing with them and making the event a success is a breeze. I would highly recommend them in regards to hosting a Business Event or Conference."Natalie Blacker